Rules and Regulations for Membership in AOS

Approved by the decision
of the Council No.1 dated June 7^th, 2017

Chairperson: Balasanyan V.О.

RULES AND REGULATIONS
For membership in the Association of Ophthalmologists and Strabismologists

1. General Provisions
   1. These Rules and Regulations determine the procedure for admission of members of the Association of Ophthalmologists and Strabismologists (hereinafter referred to as the “Association”), establish the procedure for keeping the Register of members if the Association of Ophthalmologists and Strabismologists (hereinafter referred to as the “Register”), and the composition of the data included in it, as well as the procedure for providing information contained in the Registry to interested parties and its publication in public information systems.
      2. The register of members of the Association is a structured block of sequentially located records containing a set of documents and information on persons who are members of the Association, as required by the law, kept for the purpose of centralized tracking of members admitted to the Association and organizing the storage of documents that served as the basis for their admission in the Association.
      3. The Registry of Association’s members is kept by the Association’s Council in accordance with the Association’s Charter and these Rules and Regulations.
      4. Admission to the Association is followed by making an entry to the Register, in accordance with these Rules and Regulations, no later than 14 days after an authorized body makes the decision on admission to the Association.
      5. Membership and withdrawal from the Organization are voluntary.
2. Procedure for admission to the Association

1. 1. Admission to the Association is carried out in accordance with the Association’s Charter and these Rules and Regulations. The Association admits as its members citizens of the Russian Federation, foreign citizens and persons without citizenship aged 18 and above, legally present in the Russian Federation, with a college degree in medicine and/or participating in development of medical science, who share the goals and aims of the Association, comply with the requirements of the Association’s Charter and who are directly involved in the activities of the Association.
   2. Admission to becoming a member of the Association is effected on the ground of written application on the intent of becoming a member of the Association, and is officially documented by the decision of the General Meeting of Members of the Association.
   3. Admission to becoming a member of the Association may be carried out on the grounds of an electronic application, which may be filled out on the Association’s website. Simultaneously, the applicant will receive a letter containing information on the procedure of becoming a member of the Association.
   4. Set of documents required for future members of the Association:
      • a written application with stated intent to become member of the Association (Addendum №1 to this Regulation);
      • a copy of a document certifying higher education in medicine;
      • a questionnaire of an applicant (individual person) for membership in the Association (Addendum №2 to this Regulation);
      • a written consent to processing of personal data of an applicant for membership in the Association (Addendum № 3 to this Regulation);
      • documents of payment confirming transfer of admission fee to the Association’s account, as well as the membership fee for the current year.
   5. An applicant is considered to be accepted as a member of the Association from the date of registering the relevant decision of the General Meeting of Members of the Association, in accordance with the Association’s Charter and these Rules and Regulations
   6. The Association is entitled to admit persons who have made a significant contribution to the achievement of the Association’s statutory goals as Honorary Members of the Association. The decision on admission as Honorary Members of the Association is made by the authorized body of the Association in accordance with the procedure determined by the Charter and this Rules and Regulations with the consent of the person admitted to Honorary Members.
   7. Members have the right of free withdrawal from the Association.
   8. Withdrawal from the Association is effected on the grounds of a written application filed by the respective member to the authorized body of the Association that made the decision to admit him as member of the Association.
   9. The Association’s authorized body makes the decision on withdrawal of members from the Association within 30 days from the receipt of the corresponding application or from the decision on withdrawal from the Association.
   10. A member of the Association may be expelled from the Association by the decision of the authorized body that made the decision to admit him as member of the Association, in the following cases:
       • gross and repeated violations of the Association’s Charter and other regulatory acts of the Association;
       • systematic failure to fulfill the responsibilities of a member of the Association, including for non-payment of membership fees for two or more years;
       • committing actions that discredit the Association;
       • death of a member;
       • non-participation in the activities of the Association.

3. Keeping the Register
   1. In accordance with the Association’s Charter and these Rules and Regulations, the Register is kept by the Association’s Council.
   2. The Register contains the following data on members of the Association:
      • family name, name and patronymics;
      • date of registration in the Register;
      • contact information (postal address, contact phone number).
   3. Based on the data included in the Register, the documents confirming membership are issued, and other centralized tracking operations are carried out, including:
      • issuance of a membership card (certificate of membership);
      • issuance, registry and provision of extracts from the Register, according to the procedure stated in these Rules and Regulations.
4. Procedure for execution and issuance of a membership card (certificate of membership)
   1. Execution of a membership card (certificate of membership) is effected by the Association’s Council within 14 days of the decision to admit the applicant as a member of the Association.
   2. A membership card (certificate of membership) is signed by the Vice-President in charge of financial matters.
   3. A membership card (certificate of membership) is issued within 30 days of the decision to admit the applicant as a member of the Association.
5. Procedure for payment of admission and annual membership fees
   1. Collection of admission and annual membership fees is intended for achievement of statutory goals of the Association.
   2. Members of the Association are obliged to pay membership fees annually.
   3. Collection and expenditure of admission and membership fees are carried out on the principles of transparency and accountability in accordance with the procedure established by these Rules and Regulations.
   4. Persons who are admitted as members of the Association are obliged to pay admission and annual membership fees (for the current year).
   5. The procedure for payment of admission and annual membership fees:
      1. Payment of the admission fee is made within 14 days from the date of the decision on admission of the applicant to the Association.
      2. The annual membership fee is paid in full and in one installment.
      3. 100% of the funds are transferred to the account of the Association.
      4. It is possible to pay admission and annual membership fees by a non-cash transfer through the banking system or a payment aggregator (via Internet, mobile payments, electronic money, bank cards).
      5. The sums of the fees are quoted below:
         • – admission fee for the first 20 members of the Association – 1 (one) ruble;
         • – annual membership fee for the first 20 members of the Association – 1 (one) ruble;
         • – admission fee for other members of the Association – 100 (one hundred) rubles;
         • – annual membership fee for other members of the Association – 100 (one hundred) rubles.

6. Procedure for distribution of funds received from the admission and membership fees
   1. 100% of funds from the admission and membership fees are transferred to the account of the Association.
   2. The funds that are transferred to the account of the Association shall be allocated primarily for keeping track of members, keeping the Register, execution of documents confirming membership, as well as other expenses necessary for statutory activities of the Association
7. Control and reporting on the payment of admission and membership fees
   1. The procedure for reporting on the payment of membership fees for members of the Association is determined by the General Meeting of Members of the Association.
   2. Control over the completeness and timeliness of transferring the funds to the account of the Association is exercised by the Vice-President in charge of financial matters.
8. Provision of information contained in the Register.
   1. Personal data shall be processed in accordance with Federal Law “On Personal Data”, No. 152-FZ dated July 27, 2006.
   2. Information on a member of the Association contained in the Register is provided in the form of an extract from the Register at the request of authorized state bodies, as well as the governing bodies of the Association.
   3. The extract confirms the information contained in the Register on the date of its issuance.
   4. Issuance of extracts from the Register is logged in the logbook for extracts from the Register.
   5. The data contained in the Register is provided within 30 days from the receipt of the corresponding written request from the heads of bodies specified in paragraph 7.2 of these Rules and Regulations.
   6. Keeping, storage and issuance of extracts from the Register is carried out by the Association’s Council.